Subcontractor Register
Use this register as the office record for subcontractor companies before their workers are attached to active sites.
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Subcontractor Register
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When to use
- Onboarding a new subcontractor
- Reviewing insurance or licence expiry dates
- Preparing a project subcontractor list
- Keeping company contacts separate from individual worker attendance
Benefits
- Stores subcontractor company and contact details in one place
- Highlights insurance, licence and document review dates
- Makes it easier to assign workers to the right company
- Reduces repeated data entry across projects
Preview
Subcontractor company register
| Company | Primary contact | Phone | Trade category | Insurance expiry | Status | |
|---|---|---|---|---|---|---|
| Approved / Pending | ||||||
| Approved / Pending | ||||||
| Approved / Pending |
FAQ
Is a subcontractor register the same as an attendance register?
No. A subcontractor register tracks company details and documents. Attendance records track who was on a specific site on a specific day.
Can this template be used without a OneAdmin account?
Yes. The PDF and Excel versions are designed to be useful immediately, even if your team is still using paper or spreadsheets.
Does OneAdmin replace payroll or accounting software?
No. OneAdmin keeps site attendance and job records organised so payroll, invoicing and bookkeeping workflows have clearer supporting information.
Using spreadsheets?
Here is what happens when projects scale.
Paper and Excel can start simple. The admin cost appears when more workers, sites, subcontractors and payroll questions need the same records.
| Area | Paper | Excel | OneAdmin |
|---|---|---|---|
| Capture | Paper sign-in sheet at site office | Shared spreadsheet or emailed file | Digital check-in and check-out tied to the site |
| Accuracy | Handwriting, missing times and late corrections | Manual typing and version control problems | Structured records with visible exceptions |
| Compliance admin | Scanned forms and folders | Files spread across drives and inboxes | Site, worker and report context kept together |
| Reporting | Manual weekly summary | Spreadsheet cleanup before payroll | Exportable records for admin review |
Keep subcontractors, workers and sites connected
OneAdmin can help connect subcontractor companies to workers, site attendance and project records so office admin does not manage the same data in multiple spreadsheets.