Site Attendance Register Template
Use this template to keep a clear daily record of who attended site, when they arrived, when they left and which exceptions need office follow-up.
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Site Attendance Register Template
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When to use
- Daily site entry and exit tracking
- Supervisor roll call and missed check-out review
- Payroll or subcontractor invoice support
- Project records where office admin needs a searchable attendance trail
Benefits
- Creates one daily attendance record for workers and visitors
- Separates normal attendance from exceptions
- Gives payroll and office admin a cleaner weekly handover
- Helps teams move from paper sign-in sheets to a repeatable digital workflow
Preview
Site details
| Field | Entry |
|---|---|
| Project name | |
| Site address | |
| Supervisor | |
| Date | |
| Shift start / finish |
Daily attendance
| Time in | Time out | Name | Company | Role / trade | Supervisor note |
|---|---|---|---|---|---|
FAQ
What should a site attendance register include?
It should usually include the site, date, worker name, company, role, arrival time, departure time and any supervisor notes or attendance exceptions.
Can this template be used without a OneAdmin account?
Yes. The PDF and Excel versions are designed to be useful immediately, even if your team is still using paper or spreadsheets.
Does OneAdmin replace payroll or accounting software?
No. OneAdmin keeps site attendance and job records organised so payroll, invoicing and bookkeeping workflows have clearer supporting information.
Using spreadsheets?
Here is what happens when projects scale.
Paper and Excel can start simple. The admin cost appears when more workers, sites, subcontractors and payroll questions need the same records.
| Area | Paper | Excel | OneAdmin |
|---|---|---|---|
| Capture | Paper sign-in sheet at site office | Shared spreadsheet or emailed file | Digital check-in and check-out tied to the site |
| Accuracy | Handwriting, missing times and late corrections | Manual typing and version control problems | Structured records with visible exceptions |
| Compliance admin | Scanned forms and folders | Files spread across drives and inboxes | Site, worker and report context kept together |
| Reporting | Manual weekly summary | Spreadsheet cleanup before payroll | Exportable records for admin review |
Move attendance from paper to OneAdmin
OneAdmin can digitise check-in and check-out activity, keep attendance linked to projects and sites, and help office admin export reports without rebuilding a register by hand.