Site Visitor Log
Use this log as a running project visitor history, especially where consultants, clients or suppliers attend more than once.
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Site Visitor Log
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When to use
- Projects with recurring visitor activity
- Consultant and client site walks
- Supplier visits that need a record over time
- Office review of visitor history by date
Benefits
- Shows visitor history across the project
- Records the site contact responsible for each visit
- Highlights open sign-outs
- Creates an easy handover record for office admin
Preview
Project visitor log
| Date | Visitor | Company | Purpose | Site contact | Signed out | Notes |
|---|---|---|---|---|---|---|
| Yes / No | ||||||
| Yes / No | ||||||
| Yes / No |
FAQ
How is this different from the visitor sign-in register?
The visitor sign-in register is a daily entry sheet. The site visitor log is a project-level history that makes repeat visitor activity easier to review.
Can this template be used without a OneAdmin account?
Yes. The PDF and Excel versions are designed to be useful immediately, even if your team is still using paper or spreadsheets.
Does OneAdmin replace payroll or accounting software?
No. OneAdmin keeps site attendance and job records organised so payroll, invoicing and bookkeeping workflows have clearer supporting information.
Using spreadsheets?
Here is what happens when projects scale.
Paper and Excel can start simple. The admin cost appears when more workers, sites, subcontractors and payroll questions need the same records.
| Area | Paper | Excel | OneAdmin |
|---|---|---|---|
| Capture | Paper sign-in sheet at site office | Shared spreadsheet or emailed file | Digital check-in and check-out tied to the site |
| Accuracy | Handwriting, missing times and late corrections | Manual typing and version control problems | Structured records with visible exceptions |
| Compliance admin | Scanned forms and folders | Files spread across drives and inboxes | Site, worker and report context kept together |
| Reporting | Manual weekly summary | Spreadsheet cleanup before payroll | Exportable records for admin review |
Make visitor history searchable
OneAdmin can keep visitor and attendance records linked to the site so project history is easier to search than scanned sign-in sheets.